Administrative Assistance

Company: Insight Global
Location: New York City
Posted on: January 28, 2026

Job Description:

Job Description Job Description Primary Focus: This role owns the front-of-house visitor experience, handling front-line interactions and ensuring the standards of our reception area are a perfect reflection of our client's brand and culture. Role Expectation: This role is expected in office 5 days a week (Monday through Friday) from 9 am-5 pm ET and will be stationed at the front reception desk. This in-office role supports our office operations and helps maintain a collaborative, invested environment that fosters the unique in-person culture we are proud to have. Core Responsibilities • Front Desk & Guest Management ? Provides coverage of the front desk and reception area, ensuring the front desk is staffed at all times during regular business hours (with exceptions for breaks, meal times, and occasional team meetings) ? Deliver a welcoming experience to all guests in our space. Greet and check in visitors (including new hires, interview candidates, executive guests); notify employees of their arrival. ? Manage visitor logs, badges, and compliance with security procedures • Administrative Support ? Manage mail, packages, and courier services ? Coordinate executive lunch deliveries in partnership with the Executive Assistants ? Manage conference room booking requests and maintain conference room calendars ? Assist with scheduling, basic data entry, and document preparation ? Assist with meeting room readiness for critical meetings, as needed (e.g., board meetings, weekly alignment, key candidates, influencers/partners, etc.) • Daily Office Operations ? Monitor the cleanliness and readiness of reception, core meeting rooms, and common areas (with heavy focus on areas most visited by guests) ? Stock office supplies across various office supply areas across both floors (notifying Office Experience Associate when inventory reordering is needed) ? Log small maintenance issues and communicate them to the Facilities Coordinator Collaboration Points • Partners with Executive Assistants to provide administrative support to our executive group, where needed (ex: lunch deliveries, document preparation, room scheduling) • Reports facility issues to the Facilities Coordinator, escalating operational or maintenance needs • Works closely with the Office Experience Associate and Facilities Coordinator to support events and culture-building activities, where needed

Keywords: Insight Global, Wayne , Administrative Assistance, Administration, Clerical , New York City, New Jersey